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Operations Management

Run Smarter with
Inventory & Maintenance

Track every item, schedule every repair, and keep your mini golf course running at peak performance with integrated operations management.

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40%

Less Stockouts

3x

Faster Repairs

$2K+

Avg. Monthly Savings

1
Hole #1
Par 3
💡Pro Tip
🍔

A classic opener. Bank it off the left rail for the line to the cup.

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Sarah

✓
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Mike

✓
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Two Powerful Systems

Everything You Need in One Place

Inventory tracking and maintenance scheduling work together seamlessly.

Inventory Management

Golf balls142

Track stock levels across your pro shop, snack bar, and storage areas. Get alerts before you run out.

  • ✓Multi-location tracking (pro shop, snack bar, storage)
  • ✓SKU and barcode scanning support
  • ✓Low stock alerts and reorder reminders
  • ✓Supplier contact management
  • ✓Expiration tracking for perishables
  • ✓Cost and profit margin analytics
  • ✓Transaction history and audit trail

Maintenance Scheduling

✓ Hole 4Hole 9

Schedule repairs, track tasks, and keep your course in perfect condition with automated workflows.

  • ✓Recurring and one-time task scheduling
  • ✓Staff assignment with email notifications
  • ✓Priority levels (low to critical)
  • ✓Photo documentation (before/after)
  • ✓Checklist tracking for complex tasks
  • ✓Cost tracking (labor, parts, other)
  • ✓Overdue alerts and reminders

Dashboard

See Everything at a Glance

Real-time visibility into your inventory and maintenance status.

Operations Dashboard
Inventory Maintenance Reports
247
Items Tracked
12
Low Stock
8
Tasks Due
$18.4K
Inventory Value
Item / Task Status Action Needed
Golf Balls (Neon)
Pro Shop
 Low Stock Reorder 50 units
Hole 7 - Windmill Motor
Maintenance
 Scheduled Due Tomorrow
Bottled Water
Snack Bar
 In Stock None
Quarterly HVAC Check
Maintenance
 Overdue Reschedule

Benefits

Why Operators Love It

Save time, reduce costs, and run more efficiently.

Reduce Waste

Track expiration dates and usage patterns to minimize spoilage and over-ordering.

Save Time

Automated alerts and scheduling eliminate manual tracking and last-minute scrambles.

Mobile Access

Check stock and update tasks from your phone. No need to be at a computer.

Staff Notifications

Assign tasks to staff and they get automatic email reminders before deadlines.

Photo Documentation

Capture before/after photos to track maintenance quality and verify completion.

Cost Analytics

Track maintenance costs, inventory value, and identify spending patterns over time.

FAQ

Common Questions

Can I import my existing inventory?
Yes! You can import inventory via CSV file or add items manually. We also support barcode scanning for quick entry. Our support team can help with bulk imports if needed.
How do maintenance task notifications work?
When you assign a task to a staff member, they receive an email notification. They also get reminders before the due date and alerts if a task becomes overdue. You can customize notification timing in settings.
Can I set up recurring maintenance tasks?
Yes, you can create maintenance schedules that automatically generate tasks on a daily, weekly, monthly, or custom interval. Perfect for routine inspections, cleaning, and preventive maintenance.
Does inventory integrate with maintenance?
Absolutely. When completing a maintenance task, you can log parts used directly from your inventory. Stock levels are automatically deducted and the cost is tracked against that task for accurate reporting.
Is this included in my subscription?
Inventory and Maintenance management is available on our Pro and Enterprise plans. Check our pricing page for current plan details, or contact us for a custom package.

Ready to Streamline Operations?

Start your 14-day free trial. No credit card required. See the difference in your first week.

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